Our Services
Our Online Event Log
A reliable and well structured event log is essential for the safe and coordinated delivery of any live event. It supports shared situational awareness, strengthens decision making and provides a clear and accountable record of what happened throughout the event. At Williams Event Solutions, we provide a robust, secure and easy to use online event log designed specifically for the demands of live events and event control rooms.
Our system can be used as part of our full Event Control Room Operations package or as a stand alone service for event organisers who want to enhance their own control room setup.
A Professional Logging System Designed for Live Events
Our online event log allows multiple users to access, update and view information in real time. This ensures that teams across your event are working from the same accurate picture, supporting consistent communication and coordinated operations.
The log captures:
Incidents and concerns
Communications and decisions
Tasks raised and completed
Requests and deployments
Operational challenges
Timed actions and outcomes
This creates a clear timeline of activity that can be referred to during and after the event.
Customised for Your Event
Every event is unique, so our logging system can be tailored to your operational needs. Custom options include:
Lost property management
Safeguarding reports
Eviction or refusal of entry records
Welfare and wellbeing concerns
Medical or security categories
Incident summaries
Any additional bespoke forms your event requires
We design the layout, categories and reporting tools around the structure of your event and your control room.
Designed Around Your Needs and Your Budget
We understand that every event has different requirements and financial considerations. That is why we work with you and your budget to ensure you have a system that is suitable, proportionate and effective. Whether you need a simple logging system or a fully customised event wide platform, we will help you find the right balance between functionality and cost.
Available With or Without Our Staff
You can use our logging system independently. If you have your own event control room staff or wish to keep your existing arrangements, our system can still strengthen your operations by providing:
A consistent and professional logging process
Real time visibility for teams across your event
Improved clarity and accountability
A structured and reliable record of activity
You remain in full control of how the system is used.
Integrated Task Management
Our task management module allows your teams to:
Log tasks as they arise
Assign responsibility
Track progress
Mark completion
Monitor outstanding actions
This helps you maintain oversight and ensures nothing is missed during busy operations.
Supports Stronger Command and Control
A well structured event log strengthens your command arrangements by:
Improving visibility across teams
Ensuring decisions and actions are recorded clearly
Reducing duplication and confusion
Supporting better communication
Helping everyone maintain situational awareness
This reflects recognised good practice in effective event control.
A Valuable Resource After the Event
Following your event, the log provides essential information for:
Lessons identified
Independent or internal debriefs
Complaint or challenge responses
Insurance or legal claims
Incident investigation
Assurance reports
It gives you a clear, defensible and accurate record of how the event was managed.
Secure, Reliable and Easy to Use
Our system is:
Secure and cloud based
Accessible from any suitable device
Simple to learn and use
Designed for busy operational environments
Built to maintain clarity even under pressure
We provide guidance and support to help your team use it confidently.
Part of a Resilient Event Control Strategy
The online event log is a core component of a resilient control room. If there is a loss of power, communications or technology, we can work with you to ensure fallback arrangements are available, including secondary access or manual logging processes. This ensures your control room remains the nerve centre of your event at all times.
Enhance your event control room today. Click here to contact us and start discussing how our online event log can support your event and how we can tailor it to your needs and your budget.